Common Facilities Terms/Phrases/Concepts

Please see frequently used terms and concepts related to facilities on campus below:


Auxiliary Services in F&Adown arrow

There are seven retail and service departments within Auxiliary Services which include:

  1. a. Bulldog Bucks, UGA Bookstore, UGA Food Services, UGA Golf Course, Transportation & Parking, and Vending Services
  2. b. Auxiliary = 5,975,378 gross square feet
  3. c. Self-funded (receive no state funds)

B unitsdown arrow

a. Programs managed by a UGA unit that are funded directly by the Georgia legislature

b. The current “B” units are:

  1. i. Forestry Research
  2. ii. Forestry Cooperative Extension
  3. iii. Skidaway Institute of Oceanography
  4. iv. Agricultural Experiment Station
  5. v. Marine Extension Service
  6. vi. Marine Institute
  7. vii. Vet Med Experiment Station
  8. viii. Vet Med Teaching Hospital
  9. ix. Athens & Tifton Vet Lab
  10. x. Vet Med Agric. Research

c. FY 2016 MRR Funding for B units = $2,644,500

d. FY 2017 MRR Funding for B units = $2,891,375


Capital Renewaldown arrow

a. A systematic management process to plan and budget for known recurring repair and replacement requirements that extend the life and retain the usable condition of facilities and systems

  1. i. Normally not contained in the annual operating budget

b. Ensures that facilities will function at levels appropriate to the academic priorities and missions of an institution

c. Major renovations that update building systems, infrastructures, codes, and modernize the functionality of the space

d. These repairs are typically capitalized and included in depreciation schedules according to Generally Accepted Accounting Principles (GAAP).


Deferred Maintenancedown arrow

a. Maintenance issues that are not currently being addressed. In general, as building components near the end of their anticipated useful life some repairs may be delayed according to priority, budget and time constraints

b. Most maintenance, repair, and building renewal projects are funded as deferred maintenance. These projects include roofing repair or replacement, correction of structural defects, repair or replacement of installed utility and distribution systems, and other high-cost projects, which cannot be funded by the operating budget.

c. The items in the backlog are tracked from year to year until they are funded, either as stand-alone projects or in combination with other construction work.


Major Repair and Rehabilitation Explanationdown arrow

a. State Appropriated funds requested annually by UGA that address deferred maintenance, only; top priority given to projects that address the health and safety of building occupants, reduce risk of interruption of critical infrastructure services, and preserve basic building integrity and functionality.

b. MRR funds cannot:

  1. Purchase disposable items (mops, brooms, etc.), research equipment, nor loose furnishings

c. Funding works in conjunction with maintenance and operations (M&O) funding and capital funding for large or comprehensive renovation projects

d. MRR funds may not be used for auxiliary facilities, for non-state owned facilities, leased facilities, construction of new space nor land acquisition

e. FY 2012 – 2017 MRR Allocations

  1. pdf coming soon

MRR Funding:

  1. i. FY 2015
  2. Actual Allocation = $10,238,109
  3. ii. FY 2016
  4. Actual Allocation = $15,784,500
  5. iii. FY2017
  6. Actual Allocation = $15,483,875

Operations & Maintenance Funding Formuladown arrow

a. Formula based on Residential Instruction (RI) square feet

  1.      i. $5.07 (building maintenance, utility infrastructure, custodial, grounds, and utilities infrastructures) + $2.13 (purchased utilities) = $7.20 per square foot of RI space

b. The state only funds 75%, the other 25% must be made up from tuition and other sources

c. We receive the funds for the entire campus and not designated for a particular building

  1.      i. Current institutional priorities determine spending

d. For more information, please visit the FMD Operations & Maintenance site

  1.      i.

Residential Instruction (RI)down arrow

a. Facilities that are primarily for academic and research use or support of those functions

b. The ongoing activities are directly funded through the University’s budget

c. All spaces that are not classified as auxiliary or B-unit

d. Examples of RI space:

  1.      i. Miller Learning Center, Biological Sciences, Chicopee and the Georgia Museum of Art buildings

e. Examples that are not RI space:

  1.      i. Bolton Dining Commons, Brumby Hall, and North Campus Parking Deck

f. FY 2016 MRR Funding for RI = $13,140,000

g. FY 2017 MRR Funding for RI = $12,592,500

h. Resident Instruction = 11,136,454 gross square feet


Routine Maintenancedown arrow

a. The day-to-day efforts to control deterioration of facilities (up-keep expenses) through scheduled repetitive activities (e.g. cleaning), periodic scheduled work (e.g., inspections and equipment adjustments) and minor repairs made on an as-needed basis.


Zone Maintenance Shopdown arrow

a. The Facilities Management Division (FMD), Operations and Maintenance (O&M) Department has completed the transition to a zone maintenance structure that places multi-craft shops at key locations on the campus dedicated to the maintenance needs of the buildings and customers within those zones.

b. The zone teams have approximately 15 total craftsmen and are responsible for approximately 40 facilities. The teams will provide first response for all work orders, minor work orders, preventative maintenance, and work order coordination for our customers. We will continue to have specialty central shops for projects and major mechanical, electrical and plumbing infrastructure repair.

c. The O&M Work Control Center will continue to be the first point of contact for our customers to generate a work request.

d. Customers should call the work control center for emergencies or other work required and can utilize the work request site for non-emergency situations. Contact information is below for work requests:

  1.      i. Call Facilities Management Division
    1.      1. 706-542-7456
    2.      2. 7:30 a.m. – 5:00 p.m. Weekdays
    3.      3.
  2.      i. Call UGA Police
    1.      4. 706-542-2200
    2.      5. After hours and weekends

e. Map of Zone Maintenance Shops

  1.      i. Find Map Here (Does not work)